Schedule Change/Scrimmage Request Process
Schedule Change Request
You must submit all schedule change requests through the ice request form.
If the D3 game schedule in your team calendar, doesn't match the D3 website, please reach out to the ice scheduler and the opposing team manager.
The Ice Scheduler has your tournament dates factored into the season schedule. If those dates change due to a cancellation or reschedule, please notify the Ice Scheduler ASAP.
Teams may add an additional tournament if it works with the team schedule and budget (with HYHA approval) after D3 games are posted. Notify the ice scheduler ASAP with tournament dates.
A team may schedule a practice using outdoor ice at a local park at any time, please notify the ice scheduler as an FYI to avoid any conflicts.
Cancellation Request
All cancellation requests must be submitted at least 48 hours in advance to the Ice Scheduler via email. Please allow 24 hours for approval. Do not update the team calendar until you have received approval
Ice Swap
Travel Team Managers and Coaches are added to a HYHA Ice GroupMe chat at the beginning of each season. The group chat will be used to communicate with other teams about potential ice swaps. This chat will also be used by the ice scheduler to notify teams if any additional ice becomes available
Scrimmage Request
You may request a specific scrimmage date/time/location for your team via the Ice Request Form (approval is not guaranteed).
If a HOME scrimmage is scheduled during a solo practice, the manager needs to edit the team calendar to add the scrimmage information and notify the Ice Scheduler via email with the subject "NEW HOME SCRIMMAGE" and the following information: team name, opponent, date, time, location. If you need additional time added for the scrimmage than what was already scheduled for the practice that is being converted to a scrimmage, please use the request form.
If the scrimmage is at the PAV or Minnetonka, please reach out to Karen Brau at MN Hockey TV and let her know time, location and teams to make sure those games get put into the system to be streamed.
If an AWAY scrimmage is scheduled during an existing practice time, the team manager needs to immediately notify the ice scheduler via email (at least 48 hours in advance) to ensure the ice can be repurposed. Allow up to 24 hours for approval before updating the team calendar.
If an AWAY scrimmage is scheduled during an open time on the team calendar, the manager needs to edit the team calendar to add the scrimmage information and notify the Ice Scheduler via email with the following information: team name, opponent, date, time, location.
Game Limit
No scrimmages/exhibition games are permitted before October 15th.
Squirt/10U Teams have a 35 Games limit (includes D3 games, tournament games and scrimmages). Teams cannot exceed the 35 game limit.
PeeWee/12U & Bantam/15U teams do not have a game limit
Scheduling Refs for Scrimmages
Request referees for HOME scrimmages/non-D3 games HERE
*Follow all instructions on the Ref request website. Note any blackout dates that are listed.
- Referee request must be made by D3 team (HOME game)
- Referee request must be submitted 5 days in advance of game date
- Refs are not final until you get confirmation from Beltline
- Payment must be made by D3 requesting team (non D3 payments are not accepted. If the visiting team agrees to pay for refs they must reimburse the HYHA team)
- Pay refs before the game - check ref room 15 minutes before game to confirm they are onsite and pay at that time. If refs are not there call Mike Anderson - Beltline Refs immediately (612)618-4001
TIPS FOR SCHEDULING SCRIMMAGES:
- Specify a scrimmage coordinator on your team page. Teams from other associations will reach out to this person.
- Dates that your team has solo ice are ideal opportunities for scrimmages
- Look at other association team websites for scrimmage contacts and reach out to determine interest
- Determine which team will fund refs - typically HOME team supplies ice and AWAY team funds refs. See below regarding scheduling refs
When scheduling scrimmages if you have refs you must enter it as a Game on your team calendar:
*If a scrimmage is a coach controlled scrimmage (ie, coaches ref - no real refs) enter it as a "Coach Controlled Scrimmage" on team calendar - not on the game schedule. You will not use GameSheet for Coach Controlled Scrimmages.